Make-up and Operation
When new members join the National Executive Council they receive many documents including one containing the following information. This describes how the NEC works and we hope that it takes some of the mystery away from the process.
Information for new members
Although the format changes from time to time, the NEC, which you are joining, meets four times a year to discuss the business of the Association. Approximately a week before each meeting each NEC member receives an electonic pack containing the action sheet from the previous meeting, the agenda, reports from regional/national representatives and from meetings attended by BATOD representatives in addition to papers and other documents for consideration. The Steering Group, formerly known as the Officers, meets between the NEC meetings (four times during the year) to deal with ongoing items and plan NEC meetings etc.
It is very helpful to read the pack in the week preceding the meeting so that members can contribute and ask questions about the various documents in it. Obviously if members have related materials they can bring them along or send them to the National Executive Officer. Each report from the regional/national representatives contains two sections. Section A is for information about activities which have taken place in the region or nation. Section B contains questions or concerns on which the region/nation wishes to gain the views of members of the NEC. There may be an accompanying paper expanding on the issue in question. It is helpful therefore to have considered these points before the meeting to make the discussion more profitable.
In addition to the pack, the National Executive Officer sends out, once a month, an email to all members of the NEC with any information, papers or reports which have been recently produced or received. These too may be discussed at the next NEC meeting.
Each NEC meeting considers and discusses the previous action sheet, minutes from the previous meeting which will have been sent out some time before the meeting, reports from the President, National Executive Officer, Treasurer and Consultant and the reports mentioned above.
The agenda sometimes also contains information about topics on which there is to be more focused discussion during the day – often followed by a feedback session and wider discussion – sometimes through specific workstreams and discussion groups. Occasionally the Steering Group has produced a paper or makes a presentation about a particular topic.
The National Executive Officer receives some paperwork between meetings and this is always made available to members. Some of it can be taken away if it is of particular interest to individual members whilst other documents are retained for the National Executive Officer’s use.
As there are around 27 members of NEC at any meeting it has in the past been difficult to hear everyone’s contributions. The use of a sound field system has recently enhanced our meetings and will be a feature of future meetings. Other communication support is provided if necessary – we encourage the use of Access to Work funding for this purpose.
As in all matters concerning the business and procedures of the NEC, the views of the individual members are much appreciated and we hope that all members will feel able to make their contribution as soon as they join.
Finally, we ask all members to make every effort to attend all the NEC meetings as it is essential that the NEC, which only meets quarterly, benefits from the knowledge and experience of all members whether elected or regional/national representatives.
Members are encouraged to contact the National Executive Officer about any of the issues raised in this brief paper.
National Executive Officer
Updated May 2016